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UW-WASHINGTON
COUNTY PAYCHECKS & FRINGE BENEFITS Faculty/academic staff paychecks will be distributed on the first working day of the month. If payday falls during the weekend, or on a holiday, checks/earning statements will be distributed on the previous workday. Direct electronic deposit of paychecks is encouraged. If you have any questions regarding your payroll deductions, contact Cathi Dziedzic. Ed Burns is our Fringe Benefits Specialist through UW Extension. If you have questions, you can reach him at (608) 262-6169. If you have questions regarding your health insurance coverage, contact your insurance provider. All changes in family status should be reported to the Fringe Benefits Office and your insurance provider within 30 days. Forms for insurance claims are to be obtained from your insurance provider. DOCTOR REFERRALS - check with your insurance provider so that you will know their policy. Every employee should be checking their social security earnings record every three years to make sure their account is accurate. The forms are available at the Post Office. TELEPHONES
EMERGENCY 9-911 Long distance: dial 8 + 1 + area code + number. You must now dial ALL AREA CODES. Personal long distance: dial 9 + 0 + area code + number The operator will then come on the line, and you can bill it to your home phone or credit card or make it collect. Information: Please check the phone books available in the main office and library first. We are charged .95 for every directory assistance call. For local numbers or numbers within your area code, you will no longer dial 1 first. Simply dial 9-411 or 9-555-1212. For numbers outside the area code, continue to dial 9 + 1 + the area code + 555-1212. 800 Service: dial 9 - 1 - 800 # PURCHASE/BUDGETS Please be sure
the contact the Business Office prior to making any
purchases. Many contracts have been negotiated by the State or
UW-Madison and are available for our use. There are also
mandatory contracts for certain items. Please check with Jean or
Gloria for possible contracts when you wish to make a purchase.
Petty cash - intended to reimburse faculty/staff for small out-of-pocket purchases (not to exceed $25). If you make a purchase, please indicate that you are purchasing the items(s) for the University and we are tax exempt. A copy of our tax exempt number may be obtained from Gloria Wabanimkee. The reimbursement form is available in the Business Office and should be submitted to Gloria. Best Judgment - for purchases up to $1500. Use best judgment - no quotes are necessary. Simplified Bid - for purchases from $1500 - 4999. Requires a comparison of three -quotes from price lists, catalogs or phone calls. Written bid required from selected vendor. Sealed Bid - $5000 +. Unless using official state/university contract. Requisition sent to UW System and specifications/bid prepared there. Printing: The guidelines for printing are different from those listed above. Please contact Sue Survis in University Relations for assistance and approval. MAIL: The mail will usually be sorted by 1:00 p.m. Monday through Friday. Outgoing mail is due in the mailroom NO LATER THAN 3:00 PM. If an item is to be insured, indicate the amount of insurance required (value of contents). PARKING STICKERS: A faculty/staff parking sticker is required for both of the upper lots M-F, 7:00 a.m. - 3:30 p.m. Stickers are free and may be picked up in the Business Office. TYPING/DUPLICATING REQUESTS Forms to request typing/duplicating are available in the mailroom. Please remember to submit your request 48 hours in advance to Jean or Judy. COPY MACHINES & FAX MACHINES The primary copy machine is located in the mailroom and requires an individual access number (see Jean Rogers if you need a number). Back-up machines are located in the Student Services Office and the Library. Personal copies - you may make personal copies on the machines for $.05 a copy. Please pay Gloria for all personal copies. There are three fax machines available (Library, Business office and Student Services). The Bookstore is also set up to handle personal faxes. Contact Mandy B. for details. CLASS CANCELLATION: Classes are seldom canceled because of severe weather conditions. However, when it is necessary, the following radio stations will be notified by 6:00 a.m. if possible:
WBKV, West Bend - 1470 AM,
92.5 FM When reading the school closings, UW-WC must be mentioned by name. A general announcement that all public schools in West Bend are closed does not include UW-WC. If you have any questions about the policy, see Cathi. If you cannot make it to the campus due to severe weather conditions, please contact the Dean's Office as soon as possible (262-335-5203). ABSENCE FROM CAMPUS If you will be away from campus to attend a meeting or conference, a Faculty/Staff Absence form must be completed and submitted to the Dean's office prior to your absence. SICK LEAVE If you cannot make it to class due to illness, please contact the Dean's Office as soon as possible. A Sick Leave Report Form should be filled out when you return. You will receive a monthly leave verification report with your paycheck which needs to be completed and returned to the Dean's Office by the 5th of the month. STATE VEHICLE DRIVERS If you have not completed a Vehicle Use Agreement form, please pick one up in the Business Office. This agreement must be on file before the fleet vehicle can be released to you. If you would like to sign up to use the University car or van, see Jean Rogers or Judy Benike. TRAVEL EXPENSE REPORTS In order to be reimbursed for mileage, meals, lodging, etc., the traveler must complete a Travel Reimbursement Worksheet (available in the mailroom). The complete form should be submitted to Judy Benike and she will prepare the official form. In order to avoid paying tax, you must present a tax exempt card (available from Jean Rogers) to the hotel.
The travel policies are on the web -
http://www.uwc.edu/uwc/senate/travel.htm FLEET The Ford Taurus is our leased fleet vehicle and may be reserved in the business office. Please remember we are utilizing the Wright Express credit card for gas. See Jean Rogers for instructions or check the glove compartment. You are encouraged to use the fleet vehicle whenever possible for official business. We must generate enough revenue to support the charges from the Dept. of Administration. Fleet car non-availability - in order to be reimbursed at the higher rate, the green form must be filled out and initialed by Jean Rogers PRIOR to your trip. The form should then be turned in with your travel worksheet. MAINTENANCE REQUESTS As you know, we are again shorthanded in Maintenance. Howard Wetzel has accepted the position as Acting Maintenance Supervisor and, as usual, will do everything he can to keep the department working smoothly. If you have special requests, please fill out the form in the mailroom and put it in the maintenance mailbox. COFFEE Regular coffee is available in the faculty/staff lounge on a semester basis only. The options are: $15 Light
coffee drinker (1 cup/day or less) Payment should be made to Gloria by October 1. If you only drink an occasional cup of coffee, please patronize the University Cafe.
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© 2003 University of Wisconsin-Washington County :: 400 University Drive, West Bend, WI 53095 Main Phone: 262-335-5200 :: Student Services: 262-335-5201 E-mail: wshwebmaster@uwc.edu |